Policies and Procedures

Coming Before the Board
If an EOA member wants to come before the EOA Board to present something they must submit a letter to the Director of Member Services at least 2 weeks prior to the meeting. The letter will then be sent to all of the board members and they will determine if the matter should come before the board at the next meeting. The Director of MRS will extend an invitation to the member and add them to the meeting agenda if needed or the President will send a letter of denial with the reasons the request was denied.

If this procedure is not followed; the member will not be added to the agenda and it will be tabled until the next meeting or until the procedure is followed.

EOA Board Meeting Policy
The EOA Board meets four times a year as stated in the bylaws. These meetings will be in different locations around Michigan. The schedule is as follows.
January - Lansing (Region II)
April - Held in either Region III, IV or V (usually hosted by a board member)
July - Held in either Region VI or VII (usually hosted by a board member)
October - Ann Arbor (MML Headquarters- Region I)

Leadership Credits
Leadership credits are listed in the handbook, however, they are not limited to this list. If a member has done something that they feel warrants leadership credits, they can submit a letter to the Board or email Colleen Layton at clayton@mml.org stating what they have done and attaching any verification possible. The Board will then discuss the task that was done and take a vote as to how many credits to award if any at all.
The Board will not consider anything that is not directly local government in general.

Nominating Board Procedure
1. Accept letters of interest and take those into consideration.
2. List EOA accomplishments
3. Choose other candidates from Level II and Level III members
4. List EOA accomplishments
5. Consider title (Mayor, Council, Clerk, Treasurer)
6. Consider the Region (Need representation throughout the 7 regions)
7. Consider cities - villages
8. Consider diversity
9. Choose # of board members needed and 5 alternates.
10. Letters of invite will be sent to candidates and if one is declined, we will refer to the alternate list.

Volunteer Selection for Convention
1. Mail volunteer request forms to Level II and Level III members.
2. Consider returned volunteer forms first.
3. Give every Level II and Level III member at least one assignment.
4. Consider every appointed official that volunteered on convention form an assignment.
5. Give out the rest of the assignments to any Level II or Level III member that wants more assignments and any Level I members who wants to volunteer.

Conference
The League generally does not need volunteers for the Legislative Conference. The EOA members who participate (in moderating, speaking, invocating, etc.) are specifically asked due to their area of expertise and will receive EOA credit.

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Contact: Colleen Layton, Director, Information & Policy Resesarch
Phone: 734.669.6320 or E-mail: clayton@mml.org