Speaker Protocol

• A League staff person will introduce the session and the speaker.

• The speaker shall not provide copyrighted or other proprietary information to the League without permission from the owner of such material or rights and shall be solely responsible for any damages resulting from such disclosures. You shall be solely responsible for obtaining such permission and agree to indemnify for any claim that information or materials submitted by you infringe any third-party intellectual property right. You grant the League a nonexclusive license to use, copy, edit, modify, transmit, distribute and to create a derivative work of any information or material submitted by you for purposes of the program.

• Your contact information and logo can be on the handout; however no advertisement for your company can be included in the handout or on the overhead.

• There will be a table available for materials- such as books written by the speaker.

• If you are presenting a program that is ACT 54 approved, you must sign the roster immediately after the program takes place.

• MML Staff person will bring the folders with the evaluations to regular training programs. The evaluations will be mailed to the member contact person for on-site training programs.

• The League staff person will bring evaluations back to the League office. For on-site training programs the member contact person will mail the evaluations and sign-in sheet back to the League office.

• The MML Staff person will bring the handouts for attendees if the handouts were received by the deadline given on the contract. If handouts are received after the date given, they are the speakers’ responsibility and costs will not be reimbursed – you may call the League to see how many people are registered and how many handouts you need to bring with you to the program.

• You should refer all inquiries from members about on-site training programs to the League for scheduling.

• The League will reimburse a reasonable amount for meals. If a meal is part of the program, you will be included in the meal count and an additional fee for the same meal will not be paid. For example if you are included in the count for dinner on 1/1/01 and you submit a bill for dinner on 1/1/01 the League will not pay for the dinner on the invoice.

• If a speaker is within a 100 mile radius of the training site, housing is not usually provided unless it is determined to be a necessity. When housing is covered, the League will pick up the room, occupancy tax and meal charges only. Incidental charges (such as movies, laundry services, etc.) will not be covered by the League.

• The League will send the confirmation letter to the municipalities for all on-site training programs.

• The League will be the initial and only contact with the municipality when booking on-site training programs until the date is established.

• If your invoice is not submitted to MML within 30 days of the training program, it will not be paid.

• When you use an LCD Projector you must bring your own laptop computer.

• If you ask for a sleeping room and you don’t use it and you don’t cancel it with a League staff member or with the hotel you will be charged for it.

• The League will reimburse a coach airline ticket that has been booked at least 21 days in advance to assure the lowest possible fair.

• If the speaker contract is not returned by the date given in the confirmation letter, the speaker is responsible for bringing their own a/v and paying for their own hotel room.

• If contracts aren’t returned at all, the speaker will not be paid.

• The League will pay the IRS mileage rate of 48.5 cents per mile (January 2007)