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Elections & Records Coordinator

Employer

City of Jackson

Population

33,000

Compensation

$48,071-$67,343

Closing Date

January 9, 2018 at 5:00PM

To Apply

Job applications can be obtained from the Human Resources Division or downloaded from www.cityofjackson.org

• A resume must accompany the completed job application.
• Job applications will be accepted in-person, fax (866-522-9005), email (apply@cityofjackson.org), or by mail at:
City of Jackson
Human Resources Division
161 W Michigan Ave Jackson, MI 49201

Description

General Summary: Under the general supervision of the City Manager or his appointed designee, assists the City Clerk in preparing and conducting elections; processes tax abatements, special assessments and liquor license transfers; processes claims against the City; manages a variety of systems for keeping City records; assists and supervises the work of lower classified employees.

Physical Demands: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, sit, use limited mobility in an office setting, use manual dexterity to type and enter data, and use sight to read and prepare documents and reports. The typical work environment of this job is a business office setting where the noise level is moderate. The job requires occasional travel to other work sites.

Eligibility Requirements: Must have at least an Associate’s Degree with courses in business administration, management, accounting or related field, and four (4) years of successful, responsible experience in office management or office operations, banking, municipal record keeping, accounting, or related field. Previous election experience is desired as well as having experience in supervising general office, clerical, accounting, or similar staff. Must be able to draft correspondence, notices and minutes in a skillful and efficient manner, with proper grammar, punctuation and spelling. Must be able to type at least 60 wpm and 6000 key strokes is desirable. Computer aptitude required, including working knowledge of computer systems and proficiency with computer software; must be able to use Microsoft Office software to prepare documents and to prepare spreadsheets; must be able to use appropriate software to maintain databases and generate reports therefrom. General accounting knowledge required. Ability to take meeting notes using shorthand or similar method is desirable. Must be able to organize, prioritize, meet deadlines, and handle multiple projects simultaneously. Must be able to exercise independent judgment, handle problem situations with initiative and resourcefulness. Must be able to establish and maintain effective working relations with government officials and employees, business owners and the general public.

Benefit Package, including:
• Paid vacation, sick leave, and holidays
• Medical, dental, vision, and life insurance
• Disability income plan
• Pension program
• Deferred compensation plan (457)
• Healthcare savings plan.

 

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